Guidelines for International Volunteers

Contents:

  • Introduction
  • Definitions
  • Expense Reimbursement and Other Benefits
  • Application and Approval Procedures
  • Visa Application
  • Pre-Departure Checklist
  • Additional Information
  • Contact Information

Introduction:

Ba Ria – Vung Tau University at Vung Tau city, Vietnam (“BVU”) recognizes the significant benefits that derive from the use of international volunteers in support of the University’s mission of teaching, research, and public service as well as the importance of safely and appropriately engaging these individuals.

We are pleased to have hosted international voluntary teachers from around the world recently. These teachers enrich the campus in many ways including teaching language courses, collaborating with BVU colleagues on research projects, and participating in a wide range of cultural exchange activities. In doing so, they engage in the activities of the campus community, sharing their international experiences and perspectives, and providing rich learning opportunities for students, staff, faculties, and community members. This is to increase mutual understanding between the Vietnamese and the people of other countries by means of educational and cultural exchanges.

This document details the guidelines for inviting international voluntary teachers, including the process of assisting them in obtaining a Working visa if needed. 

Definitions:

- “Volunteers” are individuals who offer their services without cost to Ba Ria – Vung Tau University for academic exchange and support reasons which include performing duties that are of benefit to the University’s teaching, research, and/or public service mission, and serving as an usher at the University’s special event.

Expense Reimbursement and Other Benefits:

  • - Individuals may be reimbursed for their expenses in carrying out their assigned duties in accord with applicable University accounting policies.
  • - Volunteers will have a chance to explore Vung Tau city, one of the most worth-living city in Vietnam with beautiful beaches and delicious seafood.

Application and Approval Procedures:

Step 1: Any volunteer must complete the International Volunteer Teacher Application Form and submit to the Faculty of International Programs.

Step 2: The Application Form will be processed within 2 weeks. If the proposed volunteer satisfies all of the requirements of BVU and passes the interview, then the applicant is required to send the scanned versions of the following documents, including:

  1. 1. Passport (Bio page copy)
  2. 2. Relevant Academic Degrees/Certificates
  3. 3. Criminal report
  4. 4. Health check
  5. 5. 02 passport photos, size of 4x6cm (white background)
  6.  

by email to the Faculty of International Programs (khoaquocte.dbv@moet.edu.vn) to be granted an Approval or Invitation Letter by BVU. These documents  must be legalized the the Vietnamese Embassy in the country of issuance and after that will be sent to us by post to apply for Work Permit and Working visa before their arrival in Vietnam.

Step 3: Visa Application

The applicant needs to go to the Vietnamese Embassy in their country to receive their Working visa or complete the following document ONLINE in order to apply for a (tourist) Visa before arriving in Vietnam:

                            https://booking.vietnam-visa.com/step1.html

           or complete the NA1 Form (Tourist Visa Application – registration & stay extension)

Pre-departure Checklist:

  • 1. An official Letter of Invitation issued by BVU
  • 2. Application Form
  • 3. Passport
  • 4. Original relevant degree(s) or certificate(s) 
  • 5. Criminal Report/Police report/background report 
  • 6. Health check
  • 7. 02 passport photos, size of 4x6cm (white background)

 

Additional Information:

If the volunteer is going to work at BVU as an Exchange Teacher from cooperation between 2 universities, he/she just need to start from Step 2.

         ** FAQs for Volunteers

Contact information:

  • Ms. Nguyen Thi Cam Van
  • Vice-Dean of Faculty of International Programs 
  • Faculty of International Programs
  • Ba Ria – Vung Tau University
  • 80 Truong Cong Dinh, Ward 3, Vung Tau city, Ba Ria – Vung Tau province, Vietnam
  • Tel: +84 64 3554733
  • Mobile: +84 989 276 109
  • Email: khoaquocte.dbv@moet.edu.vn
  •           camvan.bvu@gmail.com
  •  
  • Ms. Nguyen Khanh Linh
  • International Programs Coordinator
  • Faculty of International Programs
  • Ba Ria – Vung Tau University
  • 80 Truong Cong Dinh, Ward 3, Vung Tau city, Ba Ria – Vung Tau province, Vietnam
  • Tel: +84 64 3554733
  • Email: nguyenlinh.bvu@gmail.com